Studio Coordinator / Receptionist

Alison Brooks Architects is looking for a studio coordinator/receptionist to join its team in Kentish Town, London. The studio coordinator/receptionist will be the first point of contact for all clients and staff so you will need to be able to ensure the smooth running of the space as well as committed to maintaining an excellent first impression for all visitors to the practice. As well as general receptionist duties there are also opportunities to assist the team as necessary.

The successful candidate must have an excellent eye for detail, can do attitude and show a high level of initiative as well as being confident with excellent communication skills.

Duties will include, but not limited to:

  • reception duties; including answering calls, greeting clients, preparing meetings, managing office supplies, equipment and post
  • liaison with external IT support, managing printers & printer supplies and maintenance contracts
  • coordinating the office calendar and meeting room bookings
  • ensure company policies are maintained and updated accordingly including the practice handbook
  • maintain excellent office standards, ensuring a tidy environment at all times
  • oversee ad-hoc projects e.g. office renovations, desk moves
  • maintaining company supplier contracts
  • arranging CPDs
  • travel arrangements for teams

Skills & experience

  • prior studio coordinator/reception experience, ideally within a creative or design environment
  • proficiency in Microsoft Office
  • excellent verbal and written communication with a strong attention to detail
  • highly organised, proactive & professional
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